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Johnstown art by Ralph Clemenson

Amended 2010

Article IName and Purpose 
Article IIOffices  
Article IIIMembership   
Article IVMeetings of Members    
Article VExecutive Board  
Article VI Executive Board Officers 
Article VIICommittees  
Article VIII Contracts, Checks, Deposits and Funds  
Article IX Fiscal Year                                              
Article X Books and Records                                   
Article XI - Dues                                                      
Article XII Corporate Seal                                    
Article XIII Waiver of Notice                               
Article XIV Amendments to By-Laws
                     Show Guidelines


Section 1.       Name           The name of this corporation shall be ALLIED ARTISTS OF                                              JOHNSTOWN, PENNSYLVANIA, INC.

Section 2.       Purpose     a. The organization is organized exclusively for charitable,                                                   religious, educational and/or scientific purposes under                                                     section 501c (3) of the Internal Revenue Code.
                                        b. No part of the net earnings of the organization shall                                                         inure to the benefit of, or be distributable to its members,                                                 trustees, officers or other private persons, except that the                                               organization shall be authorized and empowered to pay
                                            reasonable compensation for services rendered, and to
                                            make payments and distributions in furtherance of the                                                     purposes set forth in the purpose clause hereof.
                                            No substantial part of the activities of the organization                                                     shall be the carrying on of propaganda, or otherwise
                                            attempting to influence legislation and the organization                                                   shall not participate in, or intervene in (including the                                                       publishing or distribution of statements) any political
                                            campaign on behalf of any candidate for public office.  
                                            Notwithstanding any other provision of this document, the                                               organization shall not carry on any other activities not                                                     permitted to be carried on (a) by an organization exempt
                                            from federal income tax under section 501c (3) of the 
                                            Internal Revenue Code or corresponding section of any                                                   future federal tax code, or (b) by an organization,   
                                            contributions to which are deductible under section 170c 
                                            (2) of the Internal Revenue Code, or corresponding
                                            section of any future federal tax code.

                                        c. Upon the dissolution of the organization, assets shall be
                                            distributed for one or more exempt purposes within the                                                   meaning of section 501c (3) of the Internal Revenue Code,                                               or corresponding section of any future federal tax code, or                                               shall be distributed to the federal government, or to a
                                            state or local government, for a public purpose.


Section 1.       Offices       The principle office of the corporation in the state of                                                         Pennsylvania shall be located in the city of Johnstown, county                                         of Cambria. The corporation may have such other offices as                                             the Executive Board may determine or as the affairs of the                                               corporation may require from time to time.


Section 1.       Eligibility       Any person of good moral character, eighteen (18) years of                                             age or older, shall be eligible for membership, regardless of                                             race, creed, color or national origin.

Section 2.       Classes of Members       All members of the corporation shall be
                                         considered full members and shall enjoy all the privileges of                                             the corporation, including the right to vote and hold office. In
                                         addition, a life membership may be conferred upon any
                                         member of the Allied Artists who has remained a dues
                                         paying member for fifty years. Such members shall be  
                                         exempt from the payment of annual dues.

Section 3.       New Members       New members shall be accepted by entering two or
                                         more art works during RECEIVING for any current exhibit
                                         (except the Summer Show), and paying the entry fee in  
                                         addition to a membership fee for the current year. The
                                         juror’s decision is final and if at least one piece of art work
                                         entered is accepted, the artist is accepted into membership.
                                         If none of the art works are accepted, the membership
                                         fee will be refunded.

Section 4.       Dues Delinquency       A member who has been delinquent in payment of
                                         dues and dropped from membership (has not paid dues for
                                         at least one full year) may be re-instated. However, they will
                                         be subject to the same procedure that applies to new   
                                         members as stated in Section 3 above (New Members).

Section 5.       Voting Rights       Each full and life member shall be entitled to one (1) 
                                         vote on each matter submitted to the vote of the members.

Section 6.       Termination of Membership       The Executive Board, by an affirmative
                                         vote of two thirds of all members of the Board, may suspend
                                         or expel a member for cause after an appropriate hearing,
                                         and may, by a majority vote of those present at any    
                                         regularly constituted meeting, terminate the membership of 
                                         any member who becomes ineligible for membership, or 
                                         may suspend or expel any member who shall be in default 
                                         in the payment of dues for the period in Article Xl of these

Section 7.       Resignation   Any member may choose to resign by filing a written  
                                         resignation with the Recording Secretary, but such 
                                         resignation shall not relieve the member of obligation to pay 
                                         any dues, assessments or other charges previously  
                                         accrued and unpaid.

Section 8.       Reinstatement       Upon signed and written request by a former member,
                                         and filed with the Recording Secretary, the Executive Board
                                         may, by the affirmative vote of two thirds of the members of 
                                         the Board, reinstate such former member to membership  
                                         upon such terms as the Executive Board may deem 
                                         appropriate (See Article Xl).

Section 9.       Transfer of Membership       Membership in this corporation is not 
                                         transferable or assignable.


Section 1.      Annual Meeting       An annual meeting of the members shall be held in
                                         January at a date and hour set by the President, for
                                         purposes of electing board officers and appointing  
                                         chairpersons. (herein after, along with the Executive Board,
                                         any appointed chairpersons shall collectively be referred to
                                         as the “Executive Committee”), for the presentation of year- 
                                         end reports, and for the transactions of other such business
                                         as may come before the meeting. If the day fixed for the 
                                         annual meeting shall be a legal holiday in the state of   
                                         Pennsylvania, such meeting shall be held on the next
                                         succeeding business day. If the election of officers shall not
                                         be held on the day designated herein for any annual  
                                         meeting, or at any adjournment thereof, the Executive Board
                                         shall call a special meeting of the members as soon as   
                                         convenient. A slate of officers and chairpersons will be  
                                         distributed to the membership at least thirty (30) days prior
                                         to the designated annual meeting date for the members’

Section 2.       Meetings      Prior to the annual meeting, the selection of the Nominating                                             Committee shall take place in November. General meetings                                             shall be held during each year at the request of the                                                         Executive Board.

Section 3.       Special Meetings       Special meetings of the members may be called by                                           the President, Executive Board or not less than one-tenth of                                            the members.

Section 4.       Notice of Meetings       Written notice stating the place, day and hour of
                                         any meeting of members shall be delivered either by mail or
                                         electronically to each member entitled to vote at such  
                                         meeting, not less than ten (10) days nor more than thirty
                                         (30) days before the date of such meeting, by, or at the
                                         direction of the President, Corresponding Secretary, or the
                                         officers or chairpersons of the committee calling the  
                                         meeting. The purpose of the meeting shall be stated in the

Section 5.       Quorum        A quorum for the purpose of holding any meeting of the
                                         members shall be defined as at least half of the Executive
                                         Board members.

Section 6.      Proxies        At any meeting of members, a member may vote by proxy
                                         executed in writing by the member or his/her duly authorized
                                         representative and filed with the Recording Secretary of the 
                                         corporation on or before the start of the meeting at which the
                                         vote is to be cast.


Section 1.      General Powers       The affairs of the corporation shall be managed by 
                                         the Executive Board officers (beforehand referred to as the 
                                         Board of Directors).                                              

Section 2.       Number, Tenure & Qualifications       The number of executive committee
                                         members shall be the board officers of the corporation and
                                         the chairpersons of all standing committees. Each
                                         executive committee member shall hold office until the next
                                         annual meeting of members or until his/her successor shall 
                                         have been elected and appointed.

Section 3.      Regular Meetings       A meeting of the Executive Board shall be held 
                                         without other notice than this By-Law immediately following
                                         the annual meeting of members. The Board will provide the 
                                         time and place for holding regular monthly meetings for the
                                         purpose of conducting routine business.

Section 4.       Special Meetings       Special meetings of the Executive Committee may                                             be called by, or at the request of the President or any two                                               Executive Committee members.

Section 5.       Notice          Notice of any special meeting of the Executive Committee                                               shall be given at least two (2) days before such meeting, to                                             each executive committee member.

Section 6.       Quorum       The Executive Board shall constitute a quorum for the
                                         transaction of any business at any meeting of the Executive
                                         Committee. (See Quorum, Article lV, Section 5).

Section 7.       Manner of Acting       The act of a majority of the Executive Board present                                           at a meeting at which a quorum is present, shall be the                                                   action taken by the Board, unless the act of the greater                                                   number is required by law or these By-Laws.

Section 8.      Vacancies    Any vacancy occurring in the Executive Committee shall
                                         be filled by the Executive Board. An executive committee
                                         member appointed to fill the vacancy shall be appointed for
                                         the balance of the current year.


Section 1.       Officers        The Executive Board of the corporation shall exist of the
                                         President, Vice President, Recording Secretary,  
                                         Corresponding Secretary, Treasurer and Membership

Section 2.       Election & Term of Office       The Executive Board of the corporation shall
                                         be elected annually by voting members at the annual
                                         meeting from a slate of officers presented by the Nominating
                                         Committee and from nominations from the floor. Each  
                                         Executive Board member shall hold office until his/her   
                                         successor shall have been duly elected and shall have

Section 3.       Vacancies    A vacancy which may occur in any office because of  
                                         death, resignation, removal, disqualification or otherwise,
                                         shall be filled by appointment of the President.

Section 4.       President      The President shall be the principal executive officer of the
                                         corporation and shall, in general, supervise and control all of
                                         the business and affairs of the corporation. He/She shall
                                         preside at all meetings of the members and Executive 
                                         Committee. He/She may sign, with the Recording
                                         Secretary or any other proper officer of the corporation
                                         authorized by the Board, any deeds, mortgages, bonds,
                                         contracts, checks or other instruments which the board has
                                         authorized to be executed, except in cases where the 
                                         signing and execution thereof shall be expressly
                                         delegated by the Executive Committee or these By-Laws or
                                         by statute to some other officer or agent of the corporation,
                                         and in general he/she shall perform all duties as may be
                                         prescribed by the board from time totime. He/She shall be
                                         an ex-officio member of all committees except the
                                         Nominating Committee.

Section 5.       Vice President       In the absence of the President or in the event of 
                                         his/her inability, or refusal to act, the Vice President shall
                                         perform the duties of the President, and when so acting, 
                                         shall have all the powers of and be subject to the restrictions
                                         of the President. The Vice President shall perform other
                                         such duties as from time to time may be assigned to 
                                         him/her by the President or by the Executive Committee.

Section 6.       Corresponding Secretary       The Corresponding Secretary shall issue
                                         such notices and correspondence as the President shall
                                         direct and shall see that all notices are duly given in 
                                         accordance with the provisions of these By-Laws or as
                                         required by law.

Section 7.       Recording Secretary       The Recording Secretary shall keep all minutes
                                         of the meetings of the members and of the Executive 
                                         Committee in one or more books provided for that purpose,
                                         and be custodian of the corporate records.

Section 8.      Membership Secretary       The Membership Secretary shall keep an
                                         updated record of the personal contact information of each
                                         member, and in general perform all duties incident to the
                                         office appointed to, and such other duties as from time to 
                                         time may be assigned to him/her by the President or the
                                         Executive Committee. The Membership Secretary shall also
                                         assume the responsibility of keeping a record of payment of
                                         dues and provide proof of membership to the members by 
                                         means of annually distributing membership cards.

Section 9.      Treasurer      The Treasurer shall have charge and custody of, and be
                                         responsible for, all funds and securities of the corporation.
                                         He/She shall receive and give receipts for monies due and
                                         payable to the corporation from any source whatsoever, and
                                         deposit all such monies in the name of the corporation
                                         in such banks, trust companies or other depositories as
                                         shall be selected by resolution of the Executive Committee.
                                         If required by the Executive Committee, the Treasurer shall
                                         give a bond of the faithful discharge of his/her duties in such
                                         sum and with such surety as the Executive Committee shall
                                         determine, and in general perform all the duties incident
                                         to the office held and such other duties as from time to time
                                         may be assigned to him/her by the President or the
                                         Executive Committee.


Section 1.       Standing Committees       The Executive Board shall appoint the
                                         chairpersons of all standing committees. The Executive
                                         Board shall also appoint the chairperson of the Nominating
                                         Committee. The Nominating Committee shall consist of five
                                         (5) members, three (3) from the general membership and two
                                         (2) from the Board. The appointed chairperson shall be
                                         responsible selecting the remaining committee members,
                                         with approval of the Executive Board.

Section 2.      Other Committees       Other committees may be designated as
                                         necessary by the Executive Board.

Section 3.      Terms of Office       Each member of a committee shall continue as such
                                         until the next annual meeting of the corporation and until
                                         his/her successor is appointed, unless, at the request of the
                                         President, Executive Committee or Nominating Committee
                                         he/she is invited to continue as such.

Section 4.       Chairpersons       One (1) member of each committee shall be designated
                                         by the Executive Committee as chairperson of his/her  
                                         respective committee and thereafter shall sit as a member of
                                         the Executive Committee.

Section 5.       Projects       All projects of all committees must be first approved by the
                                         Executive Committee before execution thereof.

Section 6.       Rules           Each committee may adopt appropriate rules for its own
                                         government not inconsistent with these By-Laws or with
                                         rules adopted by the Executive Board.


Section 1.       Contracts     The Executive Board may authorize any officer or officers,
                                         agent or agents of the corporation, in addition to the officers
                                         so authorized by these By-Laws, to enter into any contract
                                         or execute and deliver any instrument in the name of and on
                                         behalf of the corporation. Such authority may be general in
                                         nature or confined to specific instances.

Section 2.      Checks, Drafts, Etc.       All checks, drafts or orders for the payment of
                                         money, notes, or other evidences of indebtedness issued in
                                         the name of the corporation, shall be signed by the officer or
                                         officers, agent or agents of the corporation and in such
                                         manner as shall from time to time be determined by the
                                         Executive Board. Such instruments shall also be signed by
                                         the Treasurer, and when necessary, countersigned by the 
                                         President or Vice-President of the corporation.

Section 3.      Deposits       All funds of the corporation shall be deposited from time to
                                         time to the credit of the corporation in such banks, trust 
                                         companies or other depositories as the Executive Board
                                         may select.

Section 4.       Gifts            The Executive Board may accept on behalf of the corporation
                                         any contribution, gift, bequest or device for the general 
                                         purpose of, or for any special purpose of the corporation.


Section 1.      Fiscal Year   The fiscal year of the corporation shall begin July 1 and end
                                         on June 30 of each year.


Section 1.       Books & Records       The corporation shall keep correct and complete
                                         records of accounts and shall keep minutes of the
                                         proceedings of its members, Executive Board and
                                         committees, and shall keep a record giving the names,
                                         addresses and pertinent contact information of the members
                                         entitled to a vote. All books and records of the corporation
                                         may be inspected by any member, or his/her agent or 
                                         attorney for any appropriate purpose at any reasonable time.


Section 1.       Annual Dues       The Executive Board may determine from time to time
                                         the amount of entry fee and membership dues payable to the
                                          corporation by members.

Section 2.      Payment of Dues       Dues shall be payable in January of each calendar
                                         year. If dues are not paid by March 31 following January 1 of
                                         each year, an additional fee shall be charged for those
                                         members who have been remiss in paying on a timely basis.
                                         The additional fee amount shall be determined by the
                                         Executive Board and be made known to the general
                                         membership beforehand.

Section 3.       Default & Termination       When any member is delinquent in the
                                         payment of dues for twelve (12) months from the beginning of
                                         each calendar year or period for which such dues became
                                         payable, his/her membership will be terminated. If dues have
                                         not been paid as stated herein, and a member wishes to pay
                                         his/her dues in the next calendar year, they will be
                                         considered a new member and subject to the terms set forth
                                         in Article III, Section 3, (New Members). 


Section 1.      Corporate Seal              The Executive Board shall provide a corporate
                                         seal, which shall  be in the form of a circle and shall have
                                         inscribed thereupon the name of the corporation and the
                                         words “Corporate Seal”.


Section 1.      Waiver of Notice       Whenever any notice is required to be given under
                                         the provisions of  the “Non-Profit Corporation Law” Act of 
                                         May 5, 1933, P.L. 289, as amended, or under the provisions
                                         of the articles of incorporation or the By-Laws of the
                                         corporation, a waiver thereof in writing signed by the person
                                         or persons entitled to such notice, whether before or after
                                         the time stated therein, shall be deemed equivalent to the
                                         giving of such notice.


Section 1.      Amendments to By-Laws       These By-Laws may be altered, amended
                                         or repealed by a two-thirds vote of the Executive Board and
                                         by a two-thirds vote of the voting membership at any regular
                                         or special meeting, or by means of alternate communication
                                         to inform and collect the vote. Members will have thirty (30)
                                         days to cast their vote. All undeclared votes will be
                                         considered an affirmative vote.


Exhibiting of Works: Any art work which has been previously accepted and displayed in any Allied Artists of Johnstown, Inc. exhibit cannot be entered and shown again. However, the piece may be exhibited in any shows outside of Cambria County. Also, no works done under instruction or ‘study of’ or utilizing copyrighted works or images, are permitted. These guidelines have been established to encourage the creation and continued production of fresh and original works of art. In addition, if any particular work of art was previously entered but not accepted to be displayed in an exhibit, it may be resubmitted for consideration in another show at any time.

Juror Selection: For any juried exhibit, the chairperson(s) is responsible for selecting and securing the juror. However, the selected juror must be approved by the Executive Committee prior to the final appointment of the said juror. Juror selection and approval should take place at least six weeks before the actual date the judging is to take place.

Selection of Art Work for Exhibiting: For any juried exhibit, the art work selected to be displayed is solely the decision of the juror. In addition, he/she will ultimately decide who will be accepted as a new member of Allied Artists, by choosing the individual’s art work for inclusion in the exhibit.

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